Extended release notes

1. Redesigned inspace Displays Visitor Kiosk.

We updated the design of the inspace Displays Visitor Kiosk.

2. Added search to the Visitor log.

A new search feature has been added to the Visitor Log, allowing users to quickly find specific entries by searching for a visitor's name, company, visitor type, or host.

3. NDA signature field improvement.

The NDA signature field now allows for more flexibility. Users can complete their signature with a single continuous line or with as little as three dots.

4. Email Title Alignment.

The title of the actual email now matches the Custom Title specified in the group invite, providing a clearer and more cohesive experience for recipients.

9. Fixed the auto-populating data issue with visitors.

When a visitor signs in at the kiosk, their details are being populated automatically.

10. Moved the NDA signing process before host notification.

The NDA signing process now occurs before notifying the host. In this way, we ensure that compliance requirements are met before the host is alerted.

11. Stabilized notifications for Visitor Management.

The NDA signing process now occurs before notifying the host. In this way, we ensure that compliance requirements are met before the host is alerted.

1. Added pronouns to the user profile.

Users now have the option to specify their pronouns in the profile settings. This feature can be accessed via the User Dashboard by navigating to Settings > Pronouns.

If pronouns are set, they will be visible to other users.

2. Migration to AWS Elastic Container Service (ECS).

The inspace API has successfully migrated from a traditional AWS setup to AWS Elastic Container Service (ECS). This transition makes the overall infrastructure even more secure, stable, and fault-tolerant.

3. Improved team collaboration and desk booking.

The latest version of the inspace mobile app allows users to see which of their team members are currently in the office.

They can now easily book a desk next to their colleagues, which improves collaboration within different teams.

After clicking an available desk next to their team members, the user will be directed to the Booking screen to complete the booking.

4. Updated the inspace Displays app.

The latest version of the inspace Displays app supports login using a Display ID. Users can enter their Display ID in the input field and click the Next button to proceed, eliminating the need to follow a link for login.

Also, we’ve conducted thorough analysis and stabilization to enhance the overall performance of the inspace Displays app.

5. Admin booking flexibility.

Admins can now create bookings for all users, even if there are team or department restrictions on the table.

6. Visitors module update.

We’ve added a new Legal Documents column for better visitor record management. A list of hosts that visitors have pre-registered to meet is now displayed in the app to improve visibility. The Company field has been made optional when adding a new visitor. Also, we’ve introduced an option to not include a profile image in the email when sending visitor invitations.

7. Signature field improvement.

The Sign button is now enabled only if the user has drawn something in the signature field, ensuring proper signature capture.

8. Bug fixes & improvements.

• Enhanced the My Bookings page with improved pagination.
• Refined avatar centering on pop-ups.
• Ensured accurate time updates on the booking creation panel.
• Fixed the adaptivity of the Displays (panel applications for meeting rooms and reception).

1. Updated Search Screen.

The search screen has been enhanced with new filter options: Show Available and Show All. These options provide users with a more streamlined experience when searching for spaces or resources.

2. Amenity UX Improvement.

Amenities now feature color-coded visual cues that match the color of the map. Previously, they were displayed in the same color as regular desks, making it difficult to distinguish between different types of amenities.

3. Updated View: Guest Bookings.

When guests hover over booked spaces on the floor plan, instead of displaying employee images and names, the tooltip will now simply show Booked. This change helps protect employee privacy by ensuring that personal information is not visible to guests.

4. Calendar View Enhancement.

The Calendar view has been updated to display both the Building and the Office details for each booking. This improvement provides users with a clearer overview of where meetings and reservations are taking place, making it easier to manage and locate booked spaces.

5. UI/UX Improvements.

Various improvements have been made across the inspace app, including updates to the booking creation screen, font adjustments, window layouts, and shadow effects. These changes enhance the overall user experience and visual consistency throughout the inspace app.

1. Updated the Available time widget.

Users can now clearly see and select available time slots with a new visual timeline. This enhancement simplifies the process of selecting and managing booking times.

2. Added notifications if the user has overlapping bookings.

When users attempt to book a slot that overlaps with an existing reservation, they will receive a notification detailing the conflicting bookings. Now, it's possible to resolve conflicts by editing or deleting the overlapping reservations directly from the notification.

3. Improved the Colleague Profile screen.

The Colleague Profile screen now includes an integrated Calendar View, which provides a snapshot of the colleague's schedule for the week. This feature allows users to quickly see their colleagues' assigned seats and availability.

4. Reworked the Search screen.

The search screen has been reworked to provide a more intuitive and user-friendly experience. This update includes enhancements to the search functionality, allowing users to find contacts more easily.

5. Optimized application speed.

Load times for different features and screens have been reduced. This improvement enables users to for quicker access and navigation.

1. Added support for Icons.

Now, users can hover over info cards integrated for all Icons on floor maps. This enhancement improves the overall user experience by making navigation and information retrieval on floor maps more intuitive and efficient. Icons are easily identifiable so that users can locate and understand the function of each area at a glance.

2. Added support for Amenities.

Users can easily access and manage detailed information about different amenities available in their workspace. We have introduced hover functionality to enable users to view info cards related to each amenity, providing immediate access to essential information.

In addition, Icons and Amenities are now supported by the inspace mobile app.

3. Added Location and Workstation number to the user profile.

The user profile now includes the location and workstation number. This addition allows for quick and easy identification of a user's assigned seat. Locating colleagues within the workspace makes it easier to connect and collaborate.

4. Added Location and Workstation number to People Search.

This update allows users to quickly find and view the location and workstation number of their colleagues. Hovering over the assigned user seat in the People Search tab displays a pop-up showing their location on a mini-map.

5. Extended the Search function to include Icons and Amenities.

On the Search tab, users can find icons and amenities using different filters. This enhancement allows locating specific items and amenities within the workspace, improving overall navigation and accessibility.

6. Enhanced a sort feature on the People page.

A new sort feature has been introduced to the headers on the People page, allowing users to sort the list by name and job title. This enhancement improves the usability of the People page by enabling users to quickly and easily organize the list alphabetically or by job title, making it more efficient to locate specific individuals within the organization.

7. Added a sort feature to the Booking Date and Status headers on the My Bookings page.

A new sort feature has been introduced to the My Bookings page. Users can sort their bookings by date and status (Upcoming/Completed/Not Completed).

1. New floor selector in Search.

The new selector in the Search feature allows users to easily select the floor or building. This enhancement simplifies navigation and improves user experience, allowing for quick access to different areas within the workspace.

2. Updated Search screen.

The Search screen now shows unavailable spaces below available spaces. The Show available/Show all toggle enables switching between available and all spaces.

3. Enabled private meetings.

inspace users can now create private meetings with the following benefits:

• Confidentiality: All details of the meeting, including participants, are hidden.
• Enhanced Privacy: Sensitive information remains secure and accessible only to particular users.

This feature is designed to provide an added layer of privacy and security for your meetings. Private meetings will be labeled simply as “Booked” in the inspace web and mobile app.

4. Setting meetings as private for certain rooms by default.

Admins can now set certain rooms as private by default. This ensures that any meeting booked in these rooms will automatically be private.

All details, including participants, will be hidden, and the meeting will be labeled as “Booked” on the inspace web and mobile app, as well as on integrated calendars (Google or Outlook).

5. Workday integration.

Workday integration allows using Workday as a source of truth for the directory and pulling information into inspace. This information may include employees’ first names, last names, preferred names, pronouns, email addresses, phone numbers, statuses, job titles, departments, and photos.

By leveraging Workday as the primary source for directory data, we streamline administrative processes and improve overall data consistency across platforms.

inspace mobile app
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1. Enhanced Calendar View with clickable status icons.

Users can easily view and modify their daily statuses directly from the Calendar View tab. Previously, statuses were indicated by icons; now, each icon is a clickable button allowing for quick status updates. This enhancement provides a more interactive and efficient way for users to manage their daily activities.

2. Updated dashboard.

The top of the dashboard has been simplified by replacing two tiles with a single, more aesthetically pleasing Calendar View tile. Additionally, the design of the top panel has been updated for a cleaner look, improving navigation and usability.

3. Refined Push Notifications.

The notifications list has been overhauled, removing some and updating others to be more obvious, understandable, and user-friendly. This update helps ensure that users receive only the most relevant and easy-to-understand notifications.

1. Implemented Status matching for Google Synchronization.

When admins enable Google synchronization, they can now configure status matching with Google Calendar. Changes in Google Calendar statuses will automatically update in inspace, ensuring seamless status synchronization across platforms.

2. Added Default Meeting Room Links.

Users can now set default links for meeting rooms in the Space settings, which means that all meeting participants can join the meeting using this preset link. It supports integration with platforms like Zoom or Teams, making it convenient for both personal and shared room links, facilitating seamless connectivity for hybrid meetings.

3. Added pop-ups to view who is currently at the desk.

Users can now hover over a desk to see who among their colleagues is there.

4. New branding capabilities.

Companies can now customize the branding of buttons, active elements, and desk colors to align with their corporate design and branding guidelines. These settings are also supported in the inspace mobile app, maintaining a consistent look and feel across devices.

5. Added a Booking View sidebar.

Users can access comprehensive booking details from the My Bookings screen or their profile. Booking details are displayed in a sidebar.

6. Detailed Calendar Views.

When viewing the calendar, users can see if a person is in the office, their bookings, and their office location. This enhancement is particularly valuable for companies with multiple office locations.

7. Improved usability for assigned seating management.

Now, if a table is designated for specific users, an admin can create a booking for any of these users just in a few clicks. Previously, booking this type of seat would show a list of all users; now, only those assigned to the table are displayed. Additionally, when setting up a meeting, one of the assigned users can be the host, with the flexibility to invite any other users as guests.

8. Added a Wi-Fi indicator on the left panel.

A Wi-Fi indicator and the user's current address have been added to the left panel to enhance connectivity insights.

1. Added a Calendar View to the mobile app.

Now, users can navigate to the Calendar View to see each colleague's daily status. This update makes it easier to plan and work together. Also, it’s possible to search people by name, position, or department within the Calendar View.
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The user can tap the row with the person’s statuses to view more details on their bookings.
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Bookings are displayed only if the user's status is “Office”.

2. Added the Corporate WI-Fi connection indicator.

We've introduced a visible indicator for Corporate Wi-Fi connections. This enhancement allows users to easily see when their device is connected to the corporate network. The indicator is located at the bottom of the screen, highlighted with a distinctive icon and label for clear visibility.

3. Updated user dashboard.

Now, users can directly access the "Calendar View" from their dashboard with just one tap. This replaces the previous "In the Office Today" section, offering a more efficient way to view and manage schedules. With this improvement, navigating through daily appointments and room bookings is more intuitive and less time-consuming, providing a seamless transition from overview to detailed daily planning.

Now, users can set individual daily statuses. For example, they set the “Office” status for Monday, “Home” for Tuesday, and “Vacation” for Wednesday.

2. Added a Meeting Link for Space.

In the Space Settings, admins can specify a Personal or Room Meeting Link to be applied when creating any meetings in this space. This feature may benefit companies that have permanent links to workspaces.

3. Improved floor plans.

Now, when hovering over a person or a space on the floor plan, a pop-up will display relevant details. For individuals, this includes their name, photo, and position. For spaces, users will see a photo along with a description detailing the capacity, amenities, and more.

This comprehensive update significantly improves usability and understanding of the floor plan layout.

Wi-Fi check-in is now accessible for inspace users. It works by comparing an employee's IP address with the company's specified IP address. When the two match, inspace automatically checks in the user to the office.

To activate Wi-Fi check-in

1. In the left navigational panel, select Settings.
2. In the General Settings tab, under Check-in options, you'll find two toggles for NFC and Wi-Fi check-in (admins can activate them together or separately).

2. Turn on the Wi-Fi check-in toggle.
3. Assign one or multiple IP addresses to the company by clicking +Add IP address and entering the necessary address in the opened field. If needed, check your IP address here.

Wi-Fi check-in aligns with the grace period (a brief extra time beyond the scheduled reservation period). For example, if the grace period is set to 15 minutes, automatic Wi-Fi check-in will occur only within the first 15 minutes from the start of the reservation. If someone reserves a desk for 1:00 PM, they should be at the office by 1:15 PM for the automatic Wi-Fi check-in to work. Otherwise, their booking will be outdated.

2. Improved flexibility of the Custom work schedule.

The custom work schedule now offers increased flexibility: inspace admins can specify hours for different workdays with rounding options down to 30 minutes, compared to the previous one-hour rounding.

Now, users can set the following work statuses:

• Home
• Office
• Remote
• Vacation
• Unavailable

inspace mobile app

1. Launched a new tutorial for users.

The tutorial has been divided into two parts. Now, upon initial activation, users encounter a three-slide tutorial introducing them to the system's general functionality.

After reviewing these introductory slides, users can tap Get Started! and proceed to the Sign-in/Sign-up page.

At their first login, new users will see additional five slides introducing inspace features such as Search, Floor Plans, Real-Time Notifications, Self-Service Portal, and Make Your Office Hybrid.

The Default Work Schedule allows you to specify the duration, start, and end of the workday. By default, we assume a 5-day workweek from Monday to Friday. But what if you need to indicate different workdays, such as Saturdays and Sundays, or varying work hours?

For such cases, inspace introduced a Custom Work Schedule. It serves for customizing workdays and work hours.

Note that employees can create bookings on days marked as non-working in the Custom Work Schedule. Custom Schedule settings have an important impact on analytics. The set working hours calculate the workstation load, Occupancy Rate, and Daily Occupancy.

The Allowed Booking Period setting determines how far in advance users can schedule bookings. When entering "1 day" in the Allowed Booking Period field, booking would only be available for the current day.

We’ve added the Allowed Booking Date option to indicate when bookings can be made.

5. Improved User Experience for the Amenities workflow.

We’ve removed the unnecessary description column on the Amenities screen.

Extra metadata has been removed from the Add Amenity screen.

The Edit space amenities pop-up is now minimalistic.

6. Updated booking creation screen in the inspace mobile app.

The booking creation screen allows for the inclusion of pertinent meeting data with the addition of 'Add People,' 'Add Title,' 'Description,' and 'Meeting Link' fields.

The graphics for AVAILABILITY and SCHEDULE are now visual and more intuitive.

On the SCHEDULE tab, bookings can be opened to view details, which improves visibility for users.

inspace app

1. Detailed Floor Plans: Floor numbers and titles are now displayed on the Floor Plan screen (floor titles are optional).

2. Easier Floor Plan Navigation: Switching between floor plans is now more efficient.

Users can easily choose different locations, buildings, and floors from a dropdown menu. The streamlined interface allows switching with just a few taps, indicating a focus on ease of use.

4. Social Connection Feature: Connect with others easily via your Profile screen. You can turn on the Social Connection toggle in the Profile Settings to see Social Notifications on the map–for example, personalized text labels.

5. People Display Settings: Choose to show or hide people on the map in your Profile settings. You can switch toggles to see everyone or only Favorites people on the floor plan.

6. New Booking Schedule Widget: Booking is now even more convenient on the Booking Now screen. Users can switch between different views – Availability and Schedule – to find the best slot when booking a desk or meeting room.

7. Enhanced Floor Plan Messaging: Communicate more effectively with improved text messaging on floor plans. Any message on the floor plan won't extend off-screen but will wrap to a new line.

8. Better Guest User Experience: Guests can now enjoy an improved app experience.

9. General Tweaks and Fixes: Bug fixes and enhanced overall usability.

inspace web platform

1. Added new booking duration options:
Now, when booking a desk or a meeting room, users can select standard time slots such as 1 hour, 2 hour, 4 hour, All day, All week, or Custom.

Note that booking duration options depend on the settings and can be specified in minutes–for example, 15 min, 30 min, 40 min, etc.

2. Refined our approach to generating initials for avatars on the People page:
Now, the initials only include the first letter of the first name and surname, even if the surname is compound. This ensures a more consistent and recognizable user representation, enhancing clarity for team interactions.

3. Updated the billing screen:
We've modified the text and relocated the Delete Demo button. These changes provide a more intuitive layout, optimizing user experience for financial management.

4. Improved widget displays in analytics:
We've removed scrolling and aligned texts to the left margin on the Spaces widget. This offers a cleaner view, ensuring data is presented in a more readable and streamlined manner.

This enhancement allows users to quickly zoom in on specific areas within our mobile table reservation app, providing a more streamlined and intuitive navigation experience.

2. Implemented a scrollable timeline for booking screens.
Before, it was a simple graph with free and occupied slots. Now, users can scroll horizontally through this availability timeline to easily find the right slot and book desks or meeting rooms.

3. Changed registration procedure on the "Sign up" screen.
Now, input fields appear step by step. Instead of displaying all fields at once (as was previously the case), the user now sees them sequentially.

These changes aim to improve the user experience during registration, making the process more intuitive and less cluttered.

We’re pleased to announce the following major updates to the inspace app:

1. Added customizable background for a Personal Hub.

Users can now choose a banner to customize their Personal Hub.

We’re pleased to announce the following major updates to the inspace web platform:

1. Updated Display Connection screen:

Users can now choose one of five displays to be configured on the Display Connection screen.

This update allows for more flexibility and accuracy when setting up displays:

• Meeting Room Display
• Meeting Room Booking Display
• Desk Display
• Welcome Display
• Visitor Display

2. New chart showing free and occupied slots:

When booking a desk or a meeting room, users will see a timeline showing free and occupied slots in the Booking pop-up on the right side of the screen.

Available slots on the timeline are colored blue, while occupied ones are gray.

3. Sign in or Sign up with your Google or Microsoft account:

In our last release, we made Google Single Sign On available for existing inspace users. Now all users can easily and securely access inspace with the ability to sign in or sign up with their Google or Microsoft account.

4. Integration with Azure Active Directory:

Admins can set up the integration with Azure Active Directory (AD) to automatically provision users from AD to inspace.

We’re pleased to announce new features and enhancements to inspace, which include functional improvements and user interface (UI) changes.

UI changes:

1. Assigned Customer Success Manager Contact Widget.

A new widget has been added to the upper right-hand of the screen providing contact details and a schedule link so users can get consultations quickly when needed.

2. The updated floor selector (see picture below).

To view logos in inspace, users select the Settings tab in the left navigational panel and then turn on the Branding toggle. Users upload only one logo, which is processed to suit different screens and backgrounds.

On the Guest Experience tab, inspace users can change Available tags, edit the existing text, and add new paragraphs to customize the email template.

Now, a Desk Display can be customized in inspace, enabling office visitors to check a desk’s availability and book it in a few clicks.

A desk display is a small digital screen used for desk booking and providing availability information. This screen is placed on the desk, and its display can be customized via inspace. Configure desk displays to make them correspond to the brand identity!

We’re pleased to announce the following new features and enhancements to inspace:

1. Ability to sign in to the inspace mobile app with Google:

Users can now sign in to the inspace mobile app using their Google account. Single sign-in simplifies the login process, improves user experience, and boosts employees' productivity.

Please note that sign-up with a Google account has yet to be implemented. Employees can use Single sign-in only if admins have added them to the inspace environment (their profiles should be displayed on the People tab).

2. Updated default avatars:

The default avatar is displayed if the user hasn’t added the photo to the profile. We didn’t want this avatar to be gray and unrecognizable and improved default avatars by changing the design and adding user initials.

3. Enhanced floor plan screen with rotation option:

We've introduced the rotation option to improve the readability of broad floor plans in the inspace mobile app. When the user rotates the phone, the inspace screen with a floor plan automatically adjusts, switching to horizontal or vertical mode.

We’re pleased to announce the following new features and improvements to the inspace web platform:

1. New functionality for customizing Welcome and Room displays via the inspace web platform:

Guest arrival displays in the office lobby or receptionist area, meeting room screens and other office tablets, panels and digital sign displays can now be customized in the inspace web platform. The information displayed on the screen can now include custom welcome text, background images, QR codes, and other details such as Wi-Fi access. These options are available for each display added to an inspace environment.

Using this feature to customize Welcome and Room displays will help streamline employees' and guests' experience, making visits to the office more enjoyable.

2. Consolidating user and admin login links https://my.inspace.app/:

To simplify desktop access, we have consolidated user and admin access to a single domain my.inspace.app/. Users will use their same login credentials to access inspace.

3. Additional meeting details for bookings:

The booking screen now contains Title and Description fields. These fields provide more context around the meeting’s purpose and can also be mapped to calendar integrations. If meetings are set up in calendar applications and integrated with inspace, details will be shown here. Alternately, users can also provide the details directly in inspace to be synched with the calendar application (Google Calendar or Outlook).

We’re pleased to announce the following new features and enhancements to the inspace mobile app:

1. New social notifications feature added:

The floor plan in inspace now offers a unique feature - Social Notifications. All users now have the ability to add personalized text labels directly to the floor plan.

With this new feature, users can look at a floor plan and know whose birthday or work anniversary it is, where social events are happening, and where to find needed materials or learn about the latest strategy session.

An admin can delete any social notifications created by users. For more, please visit the feature description page.

2. Enhanced Room Booking with additional meeting details and the ability to invite external guests:

The booking screen now contains Title and Description fields. These fields provide more context around the meeting’s purpose and can also be mapped to calendar integrations. If meetings are set up in calendar applications and integrated with inspace, details will be shown here. Alternately, users can also provide the details directly in inspace to be synched with the calendar application (Google Calendar or Outlook).

To invite external guests, the inspace user specifies their email when creating a meeting (see picture below). Adding a guest as a meeting participant to an in-person meeting adds them as a guest to inspace.

3. Booking screens now feature a useful calendar view:

Easily find availability by scrolling in the calendar view. Available time slots are shown in blue (see picture below).

4. Dashboard improved with color-coded status indicator:

Color-coded indicators help inspace users quickly see colleagues status from the people and calendar screens. Statuses are synched with integrated calendar applications automatically.

We're pleased to announce the following improvements and new features in inspace:

1. Inviting guests via creating meetings in Microsoft 365 (Outlook):

For guests, who are invited to meetings via their email addresses but aren’t the company’s employees, inspace creates guest accounts. With these accounts, guests can log in to inspace to easily find the meeting room they need. Previously, the same functionality was available only for Google Meet events.

Inviting guests via creating meetings in Microsoft Outlook is optional and can be customized based on customer needs.

2. Customized Walk-in screen and meeting room display:

The Walk-in Screen is a TV installed on the reception to display the company name, people in the office, and a QR code to connect to Wi-Fi. Before, companies that use inspace experienced difficulties when designing this screen on their own. We’ve implemented the functionality to customize Walk-in Screen using the inspace app.

We’ve also enabled inspace admins to customize tablet screens for meeting rooms.

A tablet screen displays the meeting room name, the list of bookings for the following day, Wi-Fi credentials (users can scan a QR to connect to Wi-Fi), and helpdesk information (in case of any problems with the equipment, users can scan a QR code to get assistance). Please note that the tablet app for customizing Walk-in and meeting room screens from inspace will be included in the upcoming releases.

3. Improved UX and Navigation:

We have made improvements to the UX on the pages with the Employees and Bookings. The number of displayed people can be customized, and these settings are saved if the page is reloaded. We have also added icons and a button to collapse the menu to the left navigational panel. UX improvements also involve the Calendar.

We’ve added icons and the button to collapse the menu to the left navigational panel.

4. Extended analytics:

Now, companies can view and easily analyze the company’s data for all the offices.

5. People tab updates and improved UI of the bookings list:

On the People tab, we’ve implemented new filters for searching people by department and team. We’ve also added the Manage Users button, admins can click on it to navigate to the billing page and manage employees. To provide a better user experience, we’ve updated the UI of the bookings list.

6. Fixed bug:

Previously, when checking in, the employee’s status didn’t change from “Working from home” to “In office”. We’ve fixed this bug of NFC check-in.