We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
Deck booking, desk hoteling apps can help make a hybrid workplace work better

The Future of Workspaces: Embracing Hybrid Work with Hoteling Apps

As the world of work continues to evolve, the demand for flexible and efficient workspaces has grown exponentially. Hybrid work, a combination of remote and in-office work, has become the new norm as companies strive to balance employee needs and business requirements. Hoteling apps have emerged as an essential tool to facilitate this transformation, offering a streamlined approach to office space management and providing employees with the flexibility they need to thrive.

The Growing Popularity of Hybrid Work

According to a 2021 PwC survey, 83% of employers reported that the shift to remote work during the pandemic was successful for their company. As a result, 55% of employees now prefer to work remotely at least three days a week.

This trend towards hybrid work has driven companies to reevaluate their traditional office space and adopt more flexible and dynamic workspaces.
inspace graphic showing that effective hybrid work strategies, including desk hoteling, can save up to $11K per employee

The Role of Hoteling Apps in Hybrid Work Environments

Hoteling apps play a crucial role in optimizing the use of office space, allowing employees to reserve workspaces in advance, on-demand, or on a recurring basis.

By leveraging hoteling apps, companies can:

  • Maximize office space utilization and reduce real estate costs
According to a 2019 Global Workplace Analytics report, businesses can save up to $11,000 per employee per year through effective hybrid work strategies. Hoteling apps enable companies to achieve these savings by allowing employees to book only the space they need, reducing underutilized office space.

  • Enhance employee autonomy and flexibility
Hoteling apps empower employees to work when and where they want, catering to their individual needs and preferences. This flexibility has been shown to improve work-life balance and employee satisfaction. In fact, a 2021 Gallup poll found that 70% of employees working remotely felt a better work-life balance.

  • Improve office space analytics
With real-time data on workspace utilization, companies can make informed decisions about office space allocation and identify areas that require improvement or expansion.

Pro Tip: Use inspace's calculator to estimate your potential savings.

  • Influence office design trends
As hybrid work becomes more prevalent, office designs have shifted towards more open spaces, collaboration areas, and modular furniture that can be easily reconfigured to suit various teams and projects.

  • Facilitate the integration of technology
Hoteling apps, along with other booking functionality, video conferencing software, collaboration tools, digital whiteboards, and virtual workspaces, have become essential for maintaining productivity and connectivity among remote teams.
office managers reviewing floorplan options

Addressing the Challenges of Hybrid Work

Despite the numerous advantages of hybrid work, several challenges need to be addressed to ensure a seamless transition:

Communication and Collaboration

Companies must ensure equal access to information and inclusive decision-making processes for both remote and in-office employees. Regular check-ins, video conferences, and team-building activities can help maintain trust and cohesion among team members.

Technology and equipment: Providing employees with the necessary tools and resources, such as laptops, high-speed internet, and ergonomic office furniture, is crucial to ensuring productivity in a hybrid work environment.

Security and Data Privacy

Companies must implement robust security measures, including VPNs, firewalls, and secure access protocols, to protect sensitive information and maintain data privacy for remote employees.

Employee Well-Being

The blurred lines between work and personal life in a hybrid work environment can lead to burnout and stress. Employers should promote a healthy work-life balance, encourage regular breaks, and provide mental health resources to support employee well-being.

Performance Management

Establishing clear expectations, setting measurable goals, and regularly assessing employee performance can help maintain productivity and accountability in a hybrid work environment.

Employees using desk hoteling in an inspace powered hybrid workplace

Boosting Employee Adoption of Hoteling Apps

As hoteling apps become integral to the hybrid work experience, it is essential for companies to encourage employee adoption and ensure a smooth transition to this new way of managing workspaces.

Here are some strategies to help boost employee adoption of hoteling apps:

  1. Training and onboarding: Providing comprehensive training and onboarding sessions for employees can help them understand the benefits and functionalities of the hoteling app. This should include hands-on demonstrations, tutorials, and access to user guides or FAQs to address any concerns and ensure employees feel comfortable using the app.
  2. Communication and transparency: Clearly communicate the rationale behind the implementation of the hoteling app and how it aligns with the company's goals and values. Encourage open dialogue, address employee concerns, and provide regular updates on the app's performance and improvements to keep employees engaged and informed.
  3. Incentivizing usage: Encourage employees to use the hoteling app by offering incentives, such as reward points, gift cards, or exclusive access to premium workspaces. This not only promotes app adoption but also helps employees recognize the value of the app in managing their workspace needs.
  4. Peer-to-peer support: Establish a network of app ambassadors or champions within the company who can provide guidance, answer questions, and share their positive experiences with the hoteling app. This peer-to-peer support can help build trust and confidence in the app among employees.
  5. User feedback and continuous improvement: Regularly collect employee feedback on the hoteling app and use this information to make improvements and enhancements. Demonstrating a commitment to continuous improvement and addressing employee concerns can help foster greater app adoption and satisfaction.
  6. Seamless integration: Ensure the hoteling app integrates smoothly with employees' existing workflows and tools, such as email, calendar, and collaboration platforms. This seamless integration can help reduce friction and make it easier for employees to incorporate the app into their daily routines.
  7. Promote success stories: Share success stories and case studies of employees who have successfully adopted the hoteling app and benefited from its features. This can help inspire and motivate other employees to embrace the app and fully utilize its capabilities.
inspace desktop app showing the workplace analytics dashboard
By implementing these strategies, companies can effectively promote employee adoption of hoteling apps, ultimately fostering a more flexible, efficient, and collaborative hybrid work environment. As employees become more comfortable with using hoteling apps, they will likely appreciate the enhanced autonomy, flexibility, and convenience that these tools provide, leading to increased satisfaction and productivity in the hybrid workplace.

How to Choose Hoteling Apps for Hybrid Workspaces

Office manager reviewing floorplan heat map in the inspace desktop app
As the demand for flexible and efficient workspaces continues to grow, hoteling apps are playing an increasingly critical role in shaping the future of work. With advancements in technology and a greater emphasis on employee well-being, hoteling apps are becoming more sophisticated and user-friendly, catering to the ever-evolving needs of businesses and their employees.

Here are five key things to look for in choosing an application for your hybrid workplace:

  1. Integration with other workplace tools: Hoteling apps must be integrated with other workplace tools, such as calendar systems, project management software, and collaboration platforms, to streamline the hybrid work experience for employees. Be sure that the application integrates with your productivity tools.
  2. Enhanced customization: No two offices or approaches to hybrid are the same. Be sure to look for a hoteling app that offers customizable features, allowing you to tailor the app to your specific needs, policies, and office layouts.
  3. Artificial intelligence and machine learning: The integration of AI and machine learning into hoteling apps could lead to more intelligent workspace allocation and utilization, as well as predictive analytics to help businesses plan and optimize their office space more effectively. Look for apps that incorporate workplace analytics and data-driven insights to help you manage your space and deal with evolving needs more effectively.
  4. Environmental sustainability: If your business has become more conscious of your environmental impact, you will want to choose an application aligned with that. Not all are created equal when it comes to energy consumption or eco-friendly implementation options. Look for solutions that use minimal to no production, materials, or power.
  5. Focus on employee well-being and experience: As employee well-being becomes a top priority for businesses, hoteling apps may incorporate wellness features, such as suggestions for ergonomic workstations, access to meditation or relaxation spaces, or integration with health and wellness apps.

Enabling Hybrid Work?



Hoteling apps are set to play a pivotal role in the ongoing evolution of hybrid work environments. By enabling companies to optimize office space utilization, enhance employee flexibility, and streamline workplace processes, hoteling apps contribute to a more efficient and adaptive workspace that caters to the diverse needs of employees. As businesses and their workforces continue to adapt to the changing landscape of work, hoteling apps will remain a key element of hybrid workspaces for years to come.

The inspace hybrid workplace platform offers several options for desk booking, including desk hoteling while bringing together meeting rooms, common spaces, parking spaces and so much more. To experience the benefits of inspace firsthand, we invite you to try our software with a risk-free trial. Don't miss out on the opportunity to elevate your workplace and witness your productivity soar to new heights. Start your trial today!

Learn more about inspace.app.

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