We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
Modern hybrid office lobby

Transform Your Workplace:
5 Game-Changing Tips to Improve Productivity Using inspace

In today's highly competitive business landscape, enhancing workplace productivity is crucial for success. With remote work and hybrid work environments becoming more prevalent, companies must adapt and find ways to maximize productivity. inspace, a comprehensive workspace management solution, offers several features to help you optimize your office for maximum productivity.

In this blog post, we will explore five tips for improving workplace productivity using inspace. This comprehensive guide will provide you with the knowledge and tools needed to implement these strategies and achieve a more efficient and productive workplace.

1. Optimize Space Utilization

Underutilized office spaces can lead to inefficiencies and increased costs. In fact, studies show that organizations use only 60% of their available office space on average. inspace's data-driven insights enable you to optimize space utilization and identify areas for improvement. By analyzing real-time occupancy data, you can make informed decisions about office layouts, desk assignments, and resource allocation, ultimately leading to a more efficient workplace.
inspace graphic showing that only 60% of available space in an office gets used on average
The Importance of Space Utilization

Effective space utilization is essential for several reasons. Firstly, it helps reduce costs by ensuring that you are making the best use of your available space. This can lead to a reduction in real estate and maintenance expenses, allowing you to invest more in other areas of your business.

Secondly, optimizing space usage can improve employee satisfaction and well-being. A well-designed workspace can foster collaboration, creativity, and focus, leading to higher levels of engagement and productivity. Research has shown that
employees who are satisfied with their physical work environment are more likely to be engaged and productive.

Strategies for Optimizing Space Utilization

To optimize space utilization, consider implementing the following strategies:

  • Conduct regular space audits: Regularly assess how your office space is being used, and identify underutilized areas. This can help you make data-driven decisions about how to reconfigure your office layout for maximum efficiency.
  • Implement a flexible workspace strategy: Flexible workspaces, such as hot-desking and activity-based working, can help you make better use of your available space. You can create a more dynamic and efficient work environment by allowing employees to choose where they work based on their needs and preferences.
  • Incorporate technology: Use tools like inspace to gather real-time occupancy data and identify patterns and trends in space usage. This can help you make informed decisions about how to optimize your office layout and desk assignments easily.

Pro Tip: Use inspace's calculator to estimate your potential savings.
Employees using the common space in a hybrid workplace

2. Streamline Meeting Room Bookings

Research shows that a majority of professionals spend about a third of their week, or 4 to 12 hours scheduling and attending meetings. Streamlining the meeting room booking process can save valuable time and reduce disruptions. inspace's intuitive platform simplifies the booking process, allowing employees to quickly find and reserve available meeting rooms. By minimizing the time spent on administrative tasks, you can improve overall productivity.

The Impact of Inefficient Meeting Room Management

Inefficient meeting room management can have several negative effects on your organization. These include:

  • Lost time: Employees may waste time searching for available meeting rooms or rescheduling meetings due to double bookings.
  • Disruption: Unplanned interruptions can impact the flow of work and decrease productivity.
  • Employee frustration: A disorganized meeting room booking system can lead to employee frustration and dissatisfaction, which can negatively affect morale and productivity.
Team meeting in a hybrid enabled meeting room
Strategies for Streamlining Meeting Room Bookings

To streamline meeting room bookings, consider implementing the following strategies:

  • Implement a centralized booking system: Use a platform like inspace to create a centralized booking system that allows employees to easily view and reserve available meeting rooms.
  • Establish clear guidelines and policies: Develop guidelines and policies for meeting room usage, including booking procedures, cancellation policies, and rules for reserving rooms. This will help ensure that the booking process runs smoothly and efficiently.
  • Encourage efficient meeting practices: Encourage employees to be mindful of meeting durations and only book rooms for the necessary amount of time. This can help free up spaces for other team members and reduce unnecessary room bookings.
Monitor usage data: Regularly analyze meeting room booking data to identify patterns and trends. This can help you make informed decisions about the allocation of rooms and better understand the needs of your team.

3. Utilize Real-Time Occupancy Monitoring

Real-time occupancy monitoring helps you understand how your office space is being used throughout the day. inspace's live data feed enables you to track office occupancy and identify underutilized areas. Studies have found that optimizing office space can lead to a 30% reduction in operating costs. By monitoring office occupancy in real time, you can make better use of your space and ultimately reduce costs.

Benefits of Real-Time Occupancy Monitoring

Implementing real-time occupancy monitoring offers several benefits, including:

  • Improved space utilization: By identifying underutilized areas, you can make data-driven decisions about how to better allocate resources and optimize your office space.
  • Enhanced employee experience: Real-time occupancy data can help you create a more dynamic and efficient work environment, leading to increased employee satisfaction and productivity.
  • Reduced costs: By optimizing space utilization and identifying inefficiencies, you can reduce operating costs and make better use of your office resources.
inspace hyrbid workplace platform desktop app showing analytics dashboard
Strategies for Implementing Real-Time Occupancy Monitoring

To implement real-time occupancy monitoring, consider the following strategies:

  • Leverage technology: Use a platform like inspace to gather real-time occupancy data and provide you with the insights you need to optimize your office space. Read how T3 used inspace to reduce their footprint 77%.
  • Encourage employee participation: Ensure that your team understands the benefits of real-time occupancy monitoring and encourage them to contribute by using the system consistently and accurately. The system should at a minimum require check-in and automatically release spaces if no check-in is provided.
  • Analyze data regularly: Regularly review the occupancy data gathered by your system to identify trends and make informed decisions about your office space.

4. Leverage Data-Driven Insights for Office Layouts

The physical layout of your office can significantly impact productivity. A study by the American Society of Interior Designers found that 90% of employees believe that office design affects their productivity. inspace's heatmapping feature provides insights into the most popular areas used by your team, allowing you to make data-driven decisions about office layouts. Creating an environment that fosters collaboration and minimizes distractions can lead to increased productivity and employee satisfaction.

The Impact of Office Layout on Productivity

An effective office layout can influence productivity in several ways:

  • Collaboration: A well-designed office layout can encourage collaboration and communication among team members, leading to increased innovation and creativity.
  • Focus: A layout that minimizes distractions and provides dedicated spaces for focused work can help employees stay on task and be more productive.
  • Well-being: A comfortable and ergonomic office environment can improve employee well-being, leading to higher levels of engagement and productivity.
Woman using the inspace desktop app to review office usage visually on the floorplan heat map
Strategies for Designing Data-Driven Office Layouts

To create data-driven office layouts, consider the following strategies:

  • Analyze heatmapping data: Use inspace's heat-mapping feature to identify the most popular areas used by your team. This can help you make informed decisions about how to allocate resources and design your office layout to maximize collaboration and productivity.
  • Consider employee needs and preferences: Survey your team to gather feedback on their preferred workspaces and consider their input when designing your office layout.
  • Create a variety of workspaces: Offer a mix of open and private spaces, as well as dedicated areas for collaboration and focused work. This will cater to different work styles and preferences, ultimately leading to increased productivity.
  • Regularly review and update your office layout: Continuously analyze your office space usage data and make adjustments as needed to ensure that your layout remains optimized for productivity.

5. Streamline Communication and Collaboration

Effective communication and collaboration are crucial for productivity in the modern workplace. Research has shown that companies with effective communication practices are 50% more likely to have lower employee turnover rates. inspace's full suite of integrations with popular communication and collaboration tools, such as Slack and Microsoft Teams, helps streamline communication and boost productivity.

The Importance of Effective Communication and Collaboration

Effective communication and collaboration can benefit your organization in several ways, including:

  • Improved problem-solving: When team members can communicate and collaborate effectively, they can more easily find solutions to challenges and issues that arise.
  • Enhanced innovation: Effective collaboration fosters creativity and innovation, as team members can share ideas and build upon each other's insights.
  • Higher employee satisfaction: When employees feel heard and included, they are more likely to be satisfied with their work and engaged in their roles.
Office visitor using the inspace mobile app's office navigation feature as a way finder to an assigned meeting room
Companies with effective communication are 50% more likely to have lower employee turnover rates
Strategies for Streamlining Communication and Collaboration

To streamline communication and collaboration in your organization, consider implementing the following strategies:

  • Use integrated tools: Leverage inspace's integrations with popular communication and collaboration tools to create a seamless and efficient work environment.
  • Provide training and support: Ensure that your team members are well-versed in using the tools and platforms available to them for communication and collaboration.
  • Encourage open communication: Foster a culture of openness and transparency, where employees feel comfortable sharing their ideas and concerns.
  • Establish clear communication channels: Clearly define the communication channels and protocols for your organization to ensure that information flows efficiently and effectively.

Enabling Hybrid Work?



Boosting workplace productivity is an ongoing journey that demands consistent evaluation, analysis, and adjustment. By harnessing the power of inspace‘s cutting-edge features and putting into action the strategies laid out in this transformative guide, you can revolutionize your work environment.

It's essential to monitor your progress, assess data frequently, and be ready to make necessary changes to continually optimize your office space for maximum productivity. To experience the benefits of inspace firsthand, we invite you to try our software with a risk-free trial. Don't miss out on the opportunity to elevate your workplace and witness your productivity soar to new heights. Start your trial today!

Learn more about inspace.app.

Related articles

    Subscribe to Our Blog

    Get our best articles, delivered monthly right to your inbox.