Why Visibility is Crucial in Today's Workplace
A study highlighted in the Harvard Business Review revealed that over 74% of employees are more likely to visit the office if they know their close colleagues or “work friends” are present. This indicates the significant impact of social connections on workplace attendance and the potential for increased in-person collaboration when visibility features are utilized effectively. Knowing who will be in the office, where your team members are, and when to schedule in-person meetings can significantly enhance productivity and team collaboration.
inspace's platform, with features like Calendar View and Subscribe to a Colleague, provides the tools needed to achieve this visibility seamlessly.
One of the standout features of the inspace platform is the Calendar View. This tool allows employees to see the work status of their colleagues at a glance. Whether someone is in the office, working from home, on vacation, or unavailable, this feature keeps everyone informed.
Key Benefits of Calendar View:
- Efficient Planning: Plan your office visits and meetings around the availability of key team members.
- Resource Management: Ensure meeting rooms and other resources are utilized efficiently based on who is present.
- Reduced Miscommunications: Avoid the hassle of coordinating schedules through multiple emails and messages.
One of the standout features inspace offers is the ability to see exactly where your colleagues are seated and book a desk right next to them. This feature ensures that you can easily collaborate with your team members and work together on projects seamlessly.
Visibility goes beyond just knowing where everyone is. It's about staying connected with the people who matter most to your work. The "Subscribe to a Colleague" feature is a game-changer in this regard.
By subscribing to updates, you can receive push notifications about your colleagues' office status. This feature is particularly valuable for managers who want to keep their team informed discreetly.
Why "Subscribe to a Colleague" is Valuable:
- Stay Informed: Get real-time updates when your boss or a key team member is in the office.
- Discreet Communication: Managers can notify their team about their office presence without sounding authoritative.
- Boost Team Morale: Facilitate spontaneous in-person interactions, fostering stronger team relationships and collaboration.
For managers, these features are indispensable. They can subtly inform their teams about their presence in the office, encouraging in-person meetings and check-ins without imposing. This helps maintain a balance between remote and in-person work, ensuring that teams stay connected and engaged.
Example Scenarios:
- Manager Planning: A manager can plan their office days based on the team’s schedule, ensuring they maximize face-to-face time with different team members.
- Team Coordination: Team members can align their schedules to be in the office on the same days as their collaborators, making it easier to work on joint projects.
- Get Notified When Your Boss is in Town: Stay informed about your boss's whereabouts with push notifications, allowing you to know when they’re in the office without them needing to inform you directly. This feature ensures you're always in the loop without requiring direct communication from your manager, making it easier to plan your in-office days accordingly.
Incorporating visibility features like Calendar View and Subscribe to a Colleague into your workplace strategy ensures better collaboration, communication, and overall productivity. Embrace these tools to stay connected, informed, and efficient in a hybrid work model.