We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
The Art and Science of Meeting Lengths: Insights from a Year-Long Analysis

Behind Closed Doors: A Comparative Analysis of Meeting Sizes in Key Industries

In today's dynamic work environment, understanding the nuances of meeting sizes can significantly impact resource planning and workplace design. At inspace, we've conducted a comprehensive analysis of meeting sizes across several key industries from January to April 2024. Here's what the data tells us about how different sectors approach their meetings.

Technology Industry

The Technology sector shows a strong preference for small, intimate meetings. Our analysis revealed that a majority (52%) of meetings are 1-on-1 sessions. This suggests a focus on personal interaction and direct communication, possibly reflecting the industry's need for detailed technical discussions or confidential project updates.

  • Small Group Dynamics: Meetings involving 3-6 participants account for 34% of the total, which supports collaborative yet manageable group sizes for effective teamwork and decision-making.

  • Large Gatherings Rare: Larger meetings (11 or more participants) are quite rare, constituting only 4% of meetings. This could indicate a preference for agile, lean teams in project management or decision-making processes.

Private Equity

Private Equity shows a balanced approach to meeting sizes, which might reflect the industry's dual focus on both detailed financial scrutiny and collaborative investment decisions.

  • Equally Preferred Sizes: Both 1-on-1 and 3-6 participant meetings are popular, capturing 48% and 46% of meetings, respectively.

  • Limited Larger Meetings: Similar to technology, large meetings are uncommon, making up only 6% of the total. This suggests a preference for maintaining confidentiality and focused discussions on high-stakes investments.
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Energy Sector

In the Energy sector, there is a notable preference for individual and small group meetings, which may relate to operational and safety discussions that require thorough attention and clarity.

  • Dominance of 1-on-1: Over half of the meetings are 1-on-1 (51%), emphasizing the importance of direct and specific exchanges possibly around operational issues or regulatory compliance.

  • Small Group Discussions: Group meetings of 3-6 people are also common (44%), supporting a collaborative approach to tackling complex energy challenges.

Overall Industry Trends

When we look at the data across all industries, there's a clear global trend towards smaller meeting sizes:

  • Focus on Small Meetings: A combined 94% of all meetings involve between 1 to 6 participants, showing a general preference for more focused, intimate gatherings across sectors.

  • Rare Large Meetings: Meetings with more than 10 participants are quite rare, which could be indicative of a shift towards more streamlined, efficient communication practices in the workplace.


Our insights into meeting sizes offer valuable implications for space management and technological solutions in workplaces. Smaller meetings dominate across industries, suggesting that companies might benefit from creating more small to medium-sized meeting environments equipped with the necessary technology to support productivity and collaboration.

If your organization is looking to optimize its meeting spaces or improve scheduling efficiency, consider leveraging detailed industry data like this to inform your decisions. At Inspace, we're committed to helping businesses enhance their workplace strategies with data-driven insights. Contact us for more detailed analytics or tailored solutions to meet your unique business needs.

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