We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
We couldn’t be more thrilled to share some incredible news about our inspace AI-Driven Workplace Platform!
Nailing The Functional Basics of Workplace

The Importance of Desks and Personal Space in the Workplace

Thanks for coming back to the second article in our series on the basics of workspace. If you missed the first one, you can find it here.

In today's dynamic work environment, the management of workspace plays a crucial role in enhancing productivity, fostering collaboration, and ensuring a seamless employee experience. The significance of desks and personal space stands out, especially when considering the ability to reserve these spaces for personal use. It can be easy to ignore the importance of personal spaces in hybrid workspace, but it shouldn’t be ignored.

The Evolution of Workspaces

Traditionally, workspaces were rigidly structured, with assigned desks symbolizing status and permanence. However, with the advent of flexible work, flexibility and employee autonomy are increasingly emphasized. This shift acknowledges that different tasks require different environments and that employees benefit from the ability to choose their work setting. On top of that, the average employee knows more about where they work best and their preferences for a desk setup than ever before.
it’s important to nail these basic parts and pieces to enable a frictionless workplace

The Role of Desks in Productivity

A desk is more than just a physical object; it can be a personal space where we craft ideas and accomplish tasks. Having the ability to reserve a desk:

  • Enhances Focus: A reserved desk allows employees to create a personalized space free from distractions, fostering a deeper focus.
  • Promotes Organization: Personalization leads to better organization of tools and resources, which is crucial for efficient work.
  • Supports Ergonomic Health: Employees can adjust their dedicated space to their ergonomic needs, reducing the risk of discomfort and injury.

Personal Space: A Psychological Necessity

Personal space in the workplace is not just about physical boundaries; it's also a psychological concept. It can:

  • Reduces Stress: Personal space helps create a sense of security and control, reducing anxiety and stress.
  • Boosts Morale: The ability to control one's environment is empowering, positively impacting morale and job satisfaction.
  • Encourages Respect: Reserved personal spaces foster a culture of respect for others' boundaries and work styles. We don't all work the same and shouldn't be expected to.
companies that implemented advanced room booking systems saw a reduction in space wastage by up to 35%
Implementing Reservation Systems
Companies should consider implementing reservation systems to harness the benefits of reserved desks and personal spaces. With inspace, you can not only book desks but also understand the resources that will be available at that location as well. Implementing a reservation system through inspace offers:

  • Flexibility: Employees can choose where and when to work, adapting to their schedules and preferences.
  • Efficiency: Maximizes the use of space, reducing wastage of resources in under-utilized areas.
  • Data for Optimization: Reservation systems provide data that can help optimize space usage and identify trends in employee preferences.
inadequate schedule management leads to approximately 30% inefficiency in team operations


It's not just about physical space; it's about creating an environment that respects individual needs, enhances productivity, and contributes to overall well-being. As we continue to reimagine the future of work, prioritizing these aspects will be vital to building more responsive, effective, and human-centric workplaces. That's why nailing this essential attribute of workspace is so important.

Next, we'll talk about why collaboration and meeting spaces should also be on your list of basics you need to get right from the start.

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